Job Offers
Job description
The person employed in this position will be responsible for the comprehensive administrative management of research projects funded from European sources and implemented at the Institute of Organic Chemistry of the Polish Academy of Sciences. In particular, the duties will include monitoring the implementation of projects in accordance with grant agreements and applicable regulations, supervising the formal correctness of project documentation and contracts related to grant implementation, and ensuring compliance of project activities with the requirements of funding bodies at all stages of project execution.
The scope of responsibilities will also include administrative support in the preparation and submission of new grant applications, in particular those financed from European funds, as well as the active identification and monitoring of new funding opportunities for scientific research relevant to the Institute’s activities.
In addition, the position involves the coordination and administration of recruitment procedures for scientific positions carried out within national and international projects, in accordance with the Institute’s internal regulations and procedures. Responsibilities will include overseeing the proper conduct of recruitment processes, including the preparation and verification of documentation and records, as well as ongoing communication with candidates at all stages of the recruitment procedure.
Number of positions available
1
Offer
Employment conditions:
Employment based on a full-time employment contract. Gross base salary of PLN 6,300, plus a 5% statutory bonus and a seniority allowance ranging from 0–20% of the base salary.
The first contract will be concluded for a three-month probationary period, followed by a fixed-term contract for one year, with subsequent employment on a fixed-term or indefinite-term basis.
Salary level for a comparable position:
The gross base salary for a comparable position ranges from PLN 6,200 to PLN 6,300, plus a 5% statutory bonus and a seniority allowance.
Benefits: Private medical care package and co-financing of sports cards.
Professional development opportunities:
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participation in training courses and workshops related to the administration and management of research projects, in particular European grants,
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development of competencies in the preparation and financial settlement of grant applications,
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participation in training on regulations, procedures and best practices in research administration,
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development of organisational, communication and analytical skills,
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opportunity to gain experience in an international research environment.
Additional information
Contact person: Dr Katarzyna Goliszewska
E-mail: katarzyna.goliszewska@icho.edu.pl
We are an open and inclusive employer – we encourage applications from all individuals, regardless of gender, origin, nationality, or minority background.
Requirements
Required competencies
- higher education degree (preferred fields: administration, management, natural sciences or related disciplines),
- experience in administrative work, in particular in the administration of research projects or grants (experience in European projects will be an asset),
- proficiency in Polish and English sufficient to work with project documentation and to communicate effectively in writing and verbally,
- very good organisational skills and the ability to manage multiple tasks simultaneously,
- accuracy, reliability and attention to formal correctness of documentation
Desirable competences
- experience in the administration of EU-funded projects (e.g. Horizon Europe, ERC),
- knowledge of recruitment procedures in research institutes or higher education institutions,
- familiarity with the functioning of research institutes and/or the science funding system,
- experience in supporting the preparation of grant applications,
- ability to work effectively in an international environment
List of required documents
- CV including a description of previous professional experience,
- cover letter,
- copies of documents confirming educational background,
- other documents confirming qualifications or professional experience (optional)
Along with the required documents, please send a scan of a signed consent to the processing of personal data available below.
Candidate evaluation criteria
- relevance of professional experience and competencies to the scope of duties of the position,
- experience in the administration of research projects and/or grants,
- proficiency in English,
- strong organisational and communication skills,
- motivation to work in a scientific research environment
Deadline for submitting applications
15.02.2026, 23:59
Competition settlement date
23.02.2026
Envisaged job starting date: 01.03.2026
Submitting applications
Secretariat
Institute of Organic Chemistry of the Polish Academy of Sciences
Kasprzaka 44/52 Street
01-224 Warsaw
Phone: +48 22 631 8788
Applications should be submitted by e-mail: rekrutacja@icho.edu.pl
ATTENTION! In the title of the e-mail, please enter “Recruitment – Administration“
Recruitment results are sent to all candidates by e-mail to the address indicated in the application immediately after the selection process is completed. The ranking list is available from the contact person indicated in the announcement and from the Human Resources Department of the Institute of Organic Chemistry of the PAS.